Tuesday, August 20, 2013

Executive Administrative Assistant


Teaching Trust is an independent 501(c) 3 organization singularly focused on transformational

leadership in public education, so that all children can attend a school were the adults have the

courage, commitment, and capacity to close the achievement gap. The purpose of the Teaching

Trust is to:

•Develop programs for educators who want to lead change from the "inside out";

•Build trust across organizations central to transformational change: public school districts,

charters schools, higher education institutions, and nonprofits—at the top levels, through

partnerships, and at the grassroots level, through program participants.

A central belief of the Teaching Trust is that high performing schools require leaders who are

strong in instruction, the development of teachers, and organizational leadership, who can model

the values and principles that are needed to ensure schools have a culture of high expectations

and achievement. By addressing instructional, campus, central office and policy leaders,

Teaching Trust believes its vision of schools where talented professionals have the character and

competence to ensure each student achieves at an extraordinary level is achievable.

Founded in 2010, Teaching Trust has received enthusiastic support from education institutions

as well as leading national and regional foundations. Teach For America (TFA), the Alliance to

Reform Educational Leadership (AREL), the Bush Institute, the Rainwater Leadership Alliance,

and the Cities for Education Entrepreneurship Trust have served as resources and participants in

the development of Teaching Trust programs. Southern Methodist University (SMU) has made

a major commitment to goals of the Organization, launching a Masters Degree specialization

in collaboration with Teaching Trust. Significant financial support has come from the Gates,

Hudson, Meadows, Boone Family, and Michael and Susan Dell Foundations.

Position Description

The Executive Administrative Assistant will effectively support the Executive Team and manage

various administrative functions of the Teaching Trust. This position will report directly to the

President and will provide administrative support to the CEO, President and Co-Founder.

Executive Support:

•Assume a proactive role in increasing the efficiency and organization of the CEO, President and


•Serve as a first point of contact and voice of the organization for a variety of crucial

relationships, and demonstrate our mission and core values through example

•Plan and coordinate logistics and materials for board meetings, committee meetings, board

retreats, staff events and celebrations, and other events as needed

•Providing administrative support including, scheduling meetings, conference calls, maintaining

calendars, arranging travel, managing correspondence, and processing reimbursements

•Access and manage the CEO, President and Co-Founder's calendars, schedules, contacts and


•Coordinating logistics, drafting agendas, providing advance materials, and executing follow up

for internal and external meetings

•Compiling, drafting and/or for internal and external use.

•Provide administrative support including scheduling meetings and conference calls, tracking

and managing correspondence, and processing expenditures

•Request and maintain various reports for Executives

•Provide other administrative support and complete special projects as directed by the Executives

•Proactively handle issues not requiring Executive's time, responding to issues as needed and

where necessary, research problems and make recommendations for resolution

General Support:

•Manage facilities to enhance brand identity, productivity and staff satisfaction, including

maintenance of office technology and efficient use of office space and resources

•Support technology-related needs including virtual storage, and future needs

•Handle general office needs such as answering the phone, making copies, filing, faxing, mailing

documents and managing team supplies

•Maintain detailed, accurate and up-to-date contact database

•Prepare invoices for payment, travel, Teaching Trust events and other reports

•Prepare and execute expense reports on a regular and timely basis

•Support the coordination of outside speakers and consultants in arrangements for materials and

travel and logistics

•Coordinate event logistics (location, food, materials and supplies)

•Develop reports, presentations and tracking tools in MS Excel, PowerPoint, and Word

•Drive and participate in special projects to support the Teaching Trust team goals

•Assume a proactive role in increasing the efficiency and organization of the Teaching Trust


Position Qualifications

The successful candidate will demonstrate the following knowledge, skills and attributes:

•Strong interpersonal, verbal, and written communication skills to effectively communicate with

a wide range of constituencies

•Excellent organization skills and attention to detail

•Strong initiative and work ethic

•Strong organizational and time management skills to effectively handle multiple tasks and

projects and be able to prioritize them

•Ability to make informed and timely decisions by using sound judgment to prioritize actions

•Skill in logistics and planning

•Strong problem solving skills with the ability to solve problems independently as well as seek

assistance when necessary

•Tenacity and the ability to be flexible to changing duties with the ability to respond to new


•Ability to work independently with minimal supervision as well as collaboratively with others is


•Proficiency in MS Office Suite (Word, Excel, PowerPoint and Outlook)

•Familiarity with electronic filing and storage is desirable

•Extremely comfortable taking constructive feedback and incorporating feedback into ongoing

professional and development goals

•Ability to operate effectively and efficiently across multiple complex projects and priorities to

reach and exceed ambitious goals in a fast-paced, deadline driven environment

•Must be proactive in anticipating executives' needs and must consistently demonstrate a strong

sense of urgency

The Teaching Trust Competency Model includes these values as well as the skillsets critical to

our responsibilities.

Educational Equity: We prioritize work based on its impact in eliminating the achievement gap.

Disciplined Behavior: We are unapologetically results and competencies driven.

Courage and Resilience: We take risks, rebound, and persevere.

Entrepreneurial Mindset: We own our outcomes and act with urgency.

Reflection and Growth: We seek feedback and modify behavior to achieve results.

A successful candidate will model the Teaching Trust Values by demonstrating:

Educational Equity:

•Make decisions based on what is highest leverage in eliminating the achievement gap.

•Model professional practices that have high impact on "student" achievement.

•Act and speak with focus on our impact and with urgency.

Disciplined Behaviors:

•Become fluent in the competencies and goals. They are the heart of our work.

•Go above and beyond. Work to the highest standards. Plan and practice.

•Prioritize our mission, vision, values & goals over individual feelings and interests.

Courage and Resilience:

•Have courage to name actions that don't align with goals and competencies.

•Take risks. Offer new or opposing views to improve our work and organization.

•Practice and demonstrate calm and respectful candor.

Entrepreneurial Mindset:

•Take initiative to find answers when we can & promptly ask for help if needed.

•Learn what is "best in class" in our field and areas of responsibility.

•Demonstrate our passion for our work by taking ownership of it.

Reflection and Growth:

•Do advance work and ask critical questions required to push our thinking.

•Recognize development needs, progress and achievement of self and others.

•Take calculated risks. Learn from mistakes. Get better. Celebrate growth.

Requirements include:

•Bachelor's degree is required. A minimum of three to five years successful work experience in

an administrative role is required, preferably in an office environment.

•Excellent References

Salary commensurate with experience and qualifications.

To apply, please submit a resume and cover letter to:

Courtney Tungate

Interim Director of Operations & Human Capital

Teaching Trust