Friday, October 3, 2014

Administrative Assistant

Administrative Assistant

Akin Gump Strauss Hauer & Feld LLP - Dallas

Under general supervision and direction of the department manager or
designee, and following prescribed department, office and firm procedures,
Administrative Assistants are responsible for providing administrative,
clerical and/or secretarial support to their assigned department managers,
supervisors, or other administrative personnel. Administrative Assistants
are expected to perform all responsibilities with a commitment to providing
superior service to the firm's attorneys, advisors and staff, and
maintaining an atmosphere of teamwork and continuous improvement. Above
all, Administrative Assistants must fulfill the needs of the firm in a
manner which is consistent with the Firm's Core Values.

Essential Duties and Responsibilities (Duties are performed throughout
every work day, as necessary):
Type and edit department and other documents on the computer system
(including correspondence, memoranda, bills, timesheets and project work).
Copy, distribute, send (via mail, courier or express service), file and
otherwise handle completed work.
Proofread work for accuracy of copy, format, grammar, punctuation and
syntax.
Maintain department data, records and other information manually or on
computer, including spreadsheets, databases and word processing documents.
Use multi-line phone to receive, screen and transmit telephone calls,
conference calls and messages to/from attorneys, staff, vendors and other
outside callers.
Handle incoming and outgoing mail, including mass mailings as necessary.
Prepare expense reports and expense reconciliations.
Prepare and code invoices for submission to Accounting for payment.
Set up and maintain files.
Coordinate conferences, meetings and appointments.
Coordinate travel.
Coordinate work as needed with office service departments, including
Document Services, IT, Office Services, Accounting, etc.
Special department and administrative projects as required.
Other Essential Duties (Duties are performed periodically, as necessary):
Cover for other department Assistants in the event of their absences.
Essential Knowledge, Skills and Abilities:
Ability to read, write and speak English
Ability to type at least 50 words per minute
Knowledge of MS Office Suite including Word, Excel and PowerPoint
Ability to maintain strict confidentiality and demonstrate good judgment,
discretion and tact
Excellent written and oral communication skills, including grammar,
spelling and punctuation
Ability to read, comprehend and follow instructions
Proficiency with advanced telephone functions, including conference calling
and voicemail
Excellent telephone manner
Strong organizational skills
Ability to perform clerical tasks with a high degree of accuracy
Proficiency on office equipment used on a regular basis including
computers, printers, copy machines, facsimile machines, telephones and
transcription machines
Ability to work independently, take initiative, set priorities and see
projects through completion
Ability to meet deadlines and respond to changing priorities
Ability to handle many tasks simultaneously
Ability to work with a wide range of people in a team setting
Ability to establish effective working relationships within the department,
office and firm
Ability to establish effective working relationships with clients, vendors
and others outside the firm
Strong service orientation
Commitment to the office and firm
Commitment to professional growth

Educational/Job Experience Requirements:
High School Diploma or equivalent
Four-year college degree preferred
Minimum of two years of administrative clerical experience, preferably in a
professional service environment

Please send your resume and cover letter to:

Staff Recruiter
Akin Gump Strauss Hauer & Feld LLP
Robert S. Strauss Building
1333 New Hampshire Avenue, N.W.
Washington, DC 20036-1564
Fax: 202.452.4807

staffrecruiter@akingump.com