Thursday, October 16, 2014

Executive Assistant

Executive Assistant

Fort Worth

Our Client, a non-profit organization dedicated to connecting donors with
the community issues they care about, is currently seeking a polished,
high-energy Executive Assistant for Fort Worth. The primary responsibility
of the Executive Assistant is to enhance the effectiveness of senior
executives by providing administrative support.

Responsibilities

Represent our Client by greeting visitors in person and on the telephone,
reviewing incoming correspondence, arranging Client functions, answering
questions and responding to requests directed to senior executives.
Produce information by transcribing, formatting, inputting, editing,
retrieving, copying, and transmitting text, data, and graphics to senior
managers.
Conserve senior executives' time by reading, researching, and routing
correspondence; drafting letters and documents; collecting and analyzing
information; initiating telecommunications.
Maintain senior executives' appointment schedules by planning and
scheduling meetings, conferences, teleconferences, and travel.
Represent the senior executives by attending meetings in the executives'
absence.
Prepare reports by collecting and analyzing information as requested.
Provide historical reference by developing and utilizing filing and
retrieval systems; recording meeting discussions.
Maintain office supplies inventory by checking stock to determine inventory
level; anticipating needed supplies; evaluating new office products;
placing and expediting orders for supplies; verifying receipt of supplies.
Ensure operation of office equipment by completing preventive maintenance
requirements; following manufacturer's instructions; troubleshooting
malfunctions; calling for repairs; maintaining equipment supply
inventories; evaluating new equipment and techniques.
Ensure office space is presentable at all times.
Maintain professional and technical knowledge by attending educational
workshops; reviewing professional publications; establishing personal
networks; participating in professional societies.
Schedule and prepare agenda for Board of Director meetings. Maintain,
record and archive minutes of each meeting.
Perform other duties as requested.

Minimum Qualifications and Experience

An energetic, forward-thinking and creative individual with high ethical
standards and an appropriate professional image.
Solid experience in administrative writing, reporting, supply management,
scheduling, Microsoft Office, organization, time management, presentation,
equipment maintenance, travel logistics and oral/written communications.
Ability to relate to people at all levels of an organization.
Read, analyze and interpret complex documents.
Good communication and interpersonal skills.
Schedule and organize work to meet established guidelines in an environment
where interruptions may occur.
Ability to anticipate and prioritize needs of the senior executives.
Knowledge of modern office management principles, methods, practices and
techniques.

Education

Ideal candidate will have a minimum of High school degree or equivalent;
three to five years Executive or Administrative Assistant experience
preferred. Associate's or advanced degree preferred.

To apply for this position, please submit a cover letter and resume,
including your salary history to

recruit@pprhr.com