Thursday, October 9, 2014

Operations Assistant

Operations Assistant

National Math and Science Initiative - Dallas

Provide administrative and clerical support to ensure the efficient
operation of the department.

Essential Functions

The Operations Assistant will:
Utilize Microsoft Office, will enter information into a computer database
to initiate, update, transfer and delete fixed records, to generate
records, to track Operational activities

Coordinate, prepare, execute, schedule and maintain activities, paperwork
and transactions for all assigned projects

Route email and take messages on the Operations shared email and phone
system

Complete daily reports and provide regular status updates

Ensure that all customers (internal and external- teachers, consultants and
staff) are being supported

Adhere to the company's procedures and policies, including security
protocol for confidential customer information

Complete other duties as assigned by the Director of Operations

Must be able to lift up to 50 pounds

Position Qualifications

High school or equivalent experience plus four years
clerical/administrative experience that includes data entry and basic
accounting; equivalent experience considered

Associate degree or higher in business, accounting or other relevant field,
preferred

Highly proficient in Microsoft Office

Strong verbal and written communication skills

Competency Statements

Diversity Oriented - Ability to work effectively with people regardless of
their age, gender, race, ethnicity, religion or job type

Interpersonal - Ability to get along well with a variety of personalities
and individuals

Organized - Possessing the trait of being organized or following a
systematic method of performing a task

Relationship Building - Ability to effectively build relationships with
customers and co-workers

Reliability - The trait of being dependable and trustworthy

Responsible - Ability to be held accountable or answerable for one's conduct

SKILLS & ABILITIES

The Operations Assistant should have:
Demonstrated customer service experience

Demonstrated ability to multi-task and prioritize work assignments

The ability to work independently and self-direct activities

Extreme attention to detail, accuracy, and problem solving skills

Possess knowledge and understanding of the use of systems applicable to job
responsibilities, including scanning, preparing letters and proprietary
software programs

Excellent communication skills, both orally and in writing (e-mail) with
coworkers and customers - teachers, consultants and staff

Education: Accredited high school diploma, Associate's or Bachelor's degree
preferred

Experience: Four years clerical/administrative experience that includes
data entry and basic accounting; equivalent experience considered

At least 5 years experience managing a team of highly effective
professionals

Computer Skills: documented expertise in Microsoft Office including Word,
Excel, Outlook, Access
Disclosures: Valid driver's license required.

National Math and Science Initiative, Inc. has reviewed this job
description to ensure that essential functions and basic duties have been
included. It is not intended to be construed as an exhaustive list of all
functions, responsibilities, skills, and abilities. Additional functions
and requirements may be assigned by supervisors as deemed appropriate.

Please send cover letter and resume to Cindy Wall at

cwall@nms.org