Tuesday, November 18, 2014

Administrative Assistant

Administrative Assistant
Grapevine Investment Firm
Job Description
Dallas Employment Services is seeking an Administrative Assistant for an
Investment Firm in Grapevine. The ideal candidate will have 2 years of
experience as an Administrative Assistant, preferably working for an
Investment Firm.
· Responsible for the effective coordination and follow-through of the
activities and commitments producing and managing an integrated master
calendar of key events, dates, and deadlines that are critical to the
conduct of the organization's business.
· Manages the flow of information; including a high level of very
sensitive material and highly confidential in nature, with a high degree of
discretion, via phone and email.
· Coordinates meetings and agendas.
· Responsible for ensuring smooth and successful meetings. This includes
the overall arrangements and details of scheduling meeting rooms, preparing
agendas, catering menus, room set-up, and equipment needs.
· Creating correspondence, reports, and other materials; coordinating
travel arrangements, assisting with projects, ability to manage all aspects
of mailings, etc.
· Facilitates regularly scheduled meetings with fellow administrative
professionals throughout the organization in order to foster administrative
support efficiencies and effectiveness.
· Coordinate internship program.
· 2 years of experience as an Administrative Assistant.
· Experience in an Investment Firm strongly preferred.
· Excellent oral and written communication and human relations skills.
· Works independently with little supervision.
· Experience with meeting practices and the recording of minutes.
· Proficiency with Microsoft Office Suite.
· Experience with Microsoft SharePoint preferred.
· Familiarity with public company filings.
· Ability to exercise independent judgment and make sound decisions.
· Ability to plan, organize, and prioritize work.
· Ability to maintain and protect the confidentiality of information.
· Must be poised, patient, courteous, and maintain a professional manner.
· Willingness to work a flexible schedule.
JobID: # 8147
Please send resume and salary requirements to:
Kay Eubanks
Dallas Employment Services