Monday, November 3, 2014

Executive Assistant

Executive Assistant

Metaswitch Networks - Richardson

Responsibilities The EVP, Sales requires an Executive Assistant to provide
administrative support and assistance on a daily basis. Under the
supervision of the EVP, this position provides administrative support for
the EVP and the wider Sales Organization. In addition to typing, filing and
scheduling, you will need to perform duties such as co-ordination of
meetings and conferences, and working on special projects (often highly
confidential and with sensitive information).

The responsibilities will be as follows.
Schedule and organize complex activities such as meetings, travel,
conferences and department activities for all members of the department.
Perform desktop publishing. Create and develop visual presentations for the
vice president.
Organize and prioritize large volumes of information and calls.
Draft written responses or replies by phone or email when necessary.
Respond to regularly occurring requests for information.
Act as a liaison with other departments and outside agencies, including
high-level staff such as CEOs, presidents, senior vice presidents and
chiefs. Handle confidential and non-routine information and explain
policies when necessary.
Work independently and within a team on special nonrecurring and ongoing
projects. Act as project manager for special projects, at the request of
the EVP, which may include: planning and coordinating multiple
presentations, disseminating information, coordinating direct mailings,
creating brochures.
Type and design general correspondences, memos, charts, tables, graphs,
business plans, etc. Proofread copy for spelling, grammar and layout,
making appropriate changes. Responsible for accuracy and clarity of final
copy.
Plan and co-ordinate annual Sales Meeting.

Qualifications / Experience For this position, the ideal candidate will
have professional executive assistant/sales support experience
be proficient with Microsoft Outlook, Word, Excel and PowerPoint
juggle many balls at once and prioritize accordingly
have at least two year's administrative support experience to an executive
(if you do not have experience but have the aptitude and motivation to
develop, you may still apply as full training will be given)
be bright, articulate and confident
have excellent attention to detail
be skillful at promoting ideas and interacting positively and with
confidence
be organized and methodical
be able to take a brief and follow an agreed process
use their initiative and have plenty of common sense
maintain a high level of confidentiality.

Education
BS/BA in Business Administration is desirable
Minimum 3-5 years related experience

Location and Travel The successful candidate will be based in our
Richardson, TX or Reston, VA office. The successful candidate should be
willing to spend the initial few weeks training in San Francisco.

Package Salaries are reviewed regularly on the basis of performance; we
believe that we are one of the few companies who really do pay employees in
accordance with their contribution.

The company is privately owned partly by top-tier investment firms
Francisco Partners and Sequoia Capital, and partly by the Employee Benefit
Trust (EBT) which provides a performance related bonus plan, equitably
rewarding employees for their contribution and encouraging long-term
commitment. The company also operates an employee share plan which enables
all of our employees to benefit from the increased value of the company.

In addition, all employees receive a competitive benefits package,
including excellent retirement benefits, an allowance towards a private
medical plan and a paid vacation allowance.
We provide excellent retirement benefits (10% of salary contributed by the
company into your retirement fund), short and long-term disability
insurance, private medical and dental schemes.
Employees receive four weeks paid vacation, as well as public holidays.
In terms of personal development, we offer the opportunity to do an
interesting and demanding job in a well-managed and very successful
company. Despite being established for over 30 years, we are a young,
dynamic organization with an outstanding record of getting the best out of
people - which is why our staff retention is exceptionally high

Application and Selection Recruitment at Metaswitch is designed to be
thorough and tough, yet informative and friendly. Initially, you will be
asked to take part in a short telephone interview. You will then normally
be asked to come in for a face to face in either our Richardson, Reston,
VA, or San Francisco, CA office.

To apply for this position, submit your resume (including all academic
grades) and a covering email telling us about yourself and why you are
interested in, and suited to, the role.

Please contact Michelle Arieta at or on 415-513-1500.

Metaswitch is an equal opportunities employer AA M/F/Veteran/Disability

careers@metaswitch.com